Self Productivity improvement
Self productivity improvement at work place is very important. Sharing a small story on how people spend the day at workplace and how can they make it more productive.
Suzy was always very busy and fully occupied at work throughout the day. Time flied in days, months and years without much awareness.
If her colleagues asked what she has been doing, she would start thinking but could not verbalize clearly.
She felt that lot of effort was exerted and nothing significant had been achieved which was impacting productivity improvement at workplace. There was not much control on the situation and she wondered where the gap is?
She approached a leadership coach John to come out of this dilemma. John explained that It primarily happens when one is driven more by priorities and urgencies (person/email/meeting/project) of others.
Mind takes the path of least resistance and start working in auto mode following a routine, which is influenced by others.
Once it becomes a habit, mind is attuned to routine and it becomes difficult to come out or even think about breaking the cycle. Overcoming this cycle is essential to improve productivity at workplace
John advised her three simple yet effective steps to break this cycle:
- Know what you are doing:
First step was to create awareness about activities that are being done. She made a weekly timesheet with day and hours and tracked the activities every hour.
Then categorized into subunits like meetings, email checking , breaks, training , improvements and was surprised to know the amount of time spent on non-value add activities.
Refection is thinking everyday about what we did and why we did .Was it essential or non-essential. In rush of things people tend to forget to be reflective. It is habit, which has to be nurtured by following daily discipline.
- Improvement plan:
Reflection provide insights into what could have been improved or done better. It enables defining one’s own priorities and sticking to it. As improvement plan was implemented, Suzy had more available time to deliver extra output and productivity improvement at workplace
By following the three steps, Suzy experienced enrichment at work place, improved thought clarity, self productivity improvement and in full control of what is being done.
Mind automatically started thinking about how time is spent and is it spent productively. Now, she had the time to take additional projects for learning and growth.
She self-realized that experience is not gained by number of years but by amount of time spent reflecting on knowledge and learning that has been gained over the time and this learning will enable for productivity improvement at workplace