5 Email productivity improvement tips

5 Email Productivity Improvement Tips which works !

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5 Email productivity improvement tips

5 Email Productivity Improvement Tips which works !

Emails occupy lot of our time during the day. Most of people check emails every time.

They struggle with proper mail management which significantly impact productivity and does not allow them to focus on other important tasks.

It is important to understand how to better manage emails so that time can be utilized in best possible way and the least thing a person would expect would be to spend entire day clearing emails and doing nothing else.

5 Email productivity improvement tips are as follows :

1. Organize Inbox :  Organize inbox so that each sender mails are at one place and easier to locate. Right click on Inbox folder to create new sub folders with relevant names. Create rules so that mail from sender goes directly in his name folder. You can easily search for relevant mails in name folders

2. Assign Priorities : Assign priorities to folders so that important mails are checked more frequently. Email of Line Manager can be checked promptly whereas non urgent  and routine mails can be checked once in day

3. Act Promptly :  Always take action on emails promptly. If information is available, reply immediately. If information not available, initiate actions to get the required information. Keep email marked as unread until responded to 

4. No angry replies :  Don’t reply to mail when angry. If still want to reply, create email and save in draft to be sent next day. Most likely you will remove most of words or may not send it at all. Just remember that An email once sent will not come back and can reach to anyone in the organization

5. Work offline:  Schedule time to check emails and work offline when doing an important project or work. Don’t keep checking the mail all the time as you are losing on other important tasks to be done proactively.

These 5 Email productivity improvement tips are practical in approach and since these ideas have helped me. They can help you too.

Remember mail is for you. You are not for mail

Thank you for reading this article and LIVE POSITIVE LIFE. New post is published every Thursday. Subscribe to notifications to get updated when the new post is published.  

Also read

How to improve Personal Productivity in the Workplace ?
10 Email Productivity Tips to Get More Done in Your Day

5 Email Productivity Improvement Tips which works !

About Post Author

anupam.shrotary

Anupam shares inspiring thoughts, positive ideas and personal stories based upon practical experiences to LIVE POSITIVE LIFE. All personal incidents and events mentioned in Blog are real and have actually happened. Anupam is Supply Chain Leader with rich experience in world leading organizations. He has studied from IIT Bombay and MNNIT Allahabad. New Post is published on 1st Day of month. Author views are personal.
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